CIOR Winter Meeting 2018

CIOR Winter Meeting 2018

Start: 2018-02-08 | End: 2018-02-10
Location: NATO HQ, Brussels

Dear fellow officers,

It is our pleasure to invite you to the 2018 CIOR/CIOMR Mid Winter Meeting at NATO HQ in Brussels.

The 2018 CIOR & CIOMR Winter Meeting will be held at NATO HQ in Brussels from Thursday 08 February to Saturday 10 February 2018. We invited the Honorable Rose E.GOTTEMOELLER, Deputy Secretary General of NATO as guest speaker (TBC) to the opening session followed by “ The National Tables Lunch “ in the Salons des Ambassadeurs.

A 70th Anniversary reception of our organizations will be held on Thursday, 08 February 2018 at 06.00 p.m. in the War Museum, Cinquantenaire in Brussels.

The Closing Dinner will be held at NATO HQ on Friday, 09 February 2018 to which spouses and other guests are welcome.

CIOMR organize a MEDICAL WORKSHOP on the 7th Feb in the Military Hospital HMRA in Neder-over-Heembeek (detail in separate flyer)

Address: Boulevard Léopold III, 1110 Brussels, Belgium
Registration
The registration has two distinct elements, each of which can be done
independently.

Online Meeting Registration Form:
https://docs.google.com/spreadsheets/d/1Bk1x6CLu81nevKrSf-tlmeO2_h3zkc9e-dO3mAdk9pU/edit?usp=sharing
In the above link, you will find an excel sheet, with is to be filled in for the complete delegation by the one contact person of a country.

The MWM Registration Forms (includes the security Pass Registration) must be filled in exclusively using this link.

For assistance contact CIOR Secretary General 1Lt Jaroslav HAJECEK
(POC see item # 21) by e-mail: secgen@cior.net or at hajecekj@volny.cz

HOTEL :
To limit the hours of transport from the hotel to NATO HQ and back, we conclude a negotiated bulk reservation agreement- on the same prices as in the past years in Brussels and Gent but nearer to the meeting location – with HOLIDAY INN HOTEL BRUSSELS AIRPORT situated on approximately 10 min walking distance to NATO HQ.
A collective bus transport will also be provided. See transport shuttle information on transport desk in the hotel.

Hotel Registration :
There are rooms block booked Until the 10th January 2018 at the Holiday Inn Brussels Airport.

It is important that ASGs or their appointed delegates provide the above information as early as possible to ensure that we can effectively plan for the meeting. All registration information and payments must be submitted in accordance with the deadline detailed on the forms. All forms must be fully completed with accurate information (date of birth is very important) before the 25th of December 2017

Payment
The registration fee is € 225 per registrant for a full registration.
This amount includes: the reception, lunches on Thursday, Friday and Saturday, the closing dinner, administration items and transportation costs. We strongly encourage delegations to pay in bulk, rather than by individual payment; this will save a significant amount of administration for our staff. All payment must be made in advance, and not later than 20 January 2018. Please send a detailed list with the names of the participants to POC in case of payment in bulk.

All payments that are made must be free of bank charges. Cheques or post-assignation will not be accepted.

The necessary bank information for payment is below:

BANK ACCOUNT HOLDER:
CIOR Presidency, c/o Présidence de la CIOR,
Boulevard Léopold III, 1110 Brussels, Belgium

BANK NAME / ADDRESS:
ING Brussels NATO, Boulevard Leopold III, 1110 Brussels, Belgium

IBAN CODE: BE69 310 192 030 178 SWIFT CODE: BBRUBEBB

Registration will only be confirmed by payment.
All payments later than 20 January 2018 will automatically increased with
50% surcharge.

Participation of Guests
Guests are welcome to participate at both the Thursday reception in the War Museum and the Closing Dinner. Fees for the reception is € 25.00 and for the closing dinner is € 75.00. Please put the guests in the registration form.

Transportation
The participants are required to make their own travel arrangements to and from Brussels.
The participants are required to make their own transportation to and from the Brussels airport and the hotels.
During the meeting a shuttle bus service to NATO HQ will be provided from the hotel. An information desk in the hotel will clarify the time shuttle details.

Working Agenda
The draft agenda will be distributed prior to the 15th of January 2018
All questions should be addressed to the Czech POC

Language
Translations to English and French will be provided as usual.

Non-smoking policy
The conference area is a non-smoking area.

Security restrictions for the NATO HQ
Your individual security access badge will be available in your hotel in case of registration on time. Late arrivals are welcome at the registration desk outside the NATO HQ in the visitors desk in front of the main entrance of the NATO HQ.

Photo cameras (even in your mobile phone) are not allowed in the NATO HQ. You have to leave your camera and mobile phone at the security gate.

CIOR WINTER MEETING 2018 Point of Contact (POC)

For confirmation or any administrative questions regarding Council and committees issues please contact the Czech POC :

1Lt Jaroslav HAJECEK (R)
CIOR Secretary General
e-mail: secgen@cior.net
or hajecekj@volny.cz

Cell UAE : +971 56 219 2813
Cell CZ : + 420 739 603 777

22. For any other questions regarding the organization of the Midwinter meeting
in NATO HQ building, please contact:
Permanent Representative : Maj (R) Ben JONCKERS Secretary: IMS P & C Div 02 707 5466 (schmidt.katalin@hq.nato.int), cior.permrep@telenet.be AND jonckers.ben@gmail.com

CIOR & CIOMR 2017 WINTER MEETING

CIOR Winter Meeting 2018

Start: 2017-02-09 | End: 2017-02-11
Location: Botermarkt 1 9000 GENT Belgium

INVITATION – CIOR & CIOMR 2017 WINTER MEETING

General

In January 2017 the NATO HQ will move into its new Brussels headquarters. As it will take until the end of June 2017 to complete the move, the MWM 2017 will not take place at the Brussels NATO HQ.

We are extremely grateful for the hospitality of the City of GENT, who offers to host the coming MWM CIOR / CIOMR 2017, as supported by CIOR council.

The 2017 Winter Meeting will be held in GENT (GHENT) from

Thursday 09 February to Saturday 11 February 2017.

  1. The Czech Presidency is looking for the guest speaker from NATO of SHAPE.
  2. The Closing Dinner will be held at NH HOTEL on Friday, 10 February 2017 to which spouses and other guests are welcome. The registration documentation is enclosed.
  3. Venue: TOWN HALL of the City of GENT

4. Registration

The registration has two distinct elements, each of which can be done independently.

4.1.The MWM Registration Forms (includes the security Pass Registration)

have to be sent to the Secretary General of CIOR (POC see item # 20) by mail.

4.2 The hotel reservation has to done directly with the hotels. All forms are

attached. Meeting Registration Form – Attached you find an excel sheet, with is to be filled in

for the complete delegation by the one contact person of a country.

We could make the best and unique rating with follow hotels in different * categories

NH HOTEL ****

Price breakfast included

€ 115,00 single room per night

€ 130,00 double room per night

+ city tax 3 € per room per night

You can book the NH Hotel by the attached fax sheet and send it by e-mail or by fax directly to the hotel.

NOVOTEL *** GENT CENTRUM

Price breakfast included

€ 99,00 classic single room per night

€ 115,00 classic double room per night

+ city tax 3 € per room per night

You can book the NOVOTEL hotel by the attached fax sheet and send it by e-mail or by fax directly to the hotel.

ACCORD IBIS HOTEL KATHEDRAAL***

Price breakfast included

€ 79,00 classic single room per night

€ 94,00 classic double room per night

+ city tax 3 € per room per night

You can book the IBIS HOTEL Kathedraal by the attached fax sheet and send it by e-mail or by fax directly to the hotel.

ACCORD IBIS HOTEL** OPERA

Price breakfast included

€ 69,00 classic single room per night

€ 84,00 classic double room per night
+ city tax 3 € per room per night

You can book the IBIS HOTEL OPERA by the attached fax sheet and send it by e-mail or by fax directly to the hotel.

5. It is important that ASGs or their appointed delegates provide the above information as early as possible to ensure that we can effectively plan for the meeting. All registration information and payments must be submitted in accordance with the deadline detailed on the forms. All forms must be fully completed with accurate information

(date of birth is very important) before the 26th of December 2016.

Payment

6. The registration fee is € 200,00 per registrant. This amount includes: the guided visit of the “ Mystic Lamb of the Brothers VAN EYCK “ in the Cathedral and the followed reception and lunches on Thursday, Friday and Saturday, the closing dinner, administration items and insurance costs. We strongly encourage delegations to pay in bulk, rather than by individual payment; this will save a significant amount of administration for our staff. All payment must be made in advance, and not later than the 20th of January 2017. Please send a detailed list with the names of the participants to POC in case of payment in bulk.

All payments that are made must be free of bank charges.

Cheques or post-assignation will not be accepted.

The necessary bank information for payment is below:

BANK ACCOUNT HOLDER:

CIOR Presidency,

BANK NAME / ADDRESS:

ING Brussels NATO, Boulevard Leopold III, 1110 Brussels, Belgium

IBAN CODE: BE69 310 192 030 178

SWIFT CODE: BBRUBEBB

7. NOTE: Registration will only be confirmed by payment. All payments later than

22 January 2017 will automatically increased with 50% surcharge.

Participation of Guests

8. Guests are welcome to participate at both the Thursday visit the “the Mystic Lamb “ of the Brothers VAN EYCK and the drink, and the Closing Dinner.

Fees for the reception is € 25,00 and for the closing dinner is € 75,00.

Please put the guests in the registration form.

Transportation

9. The participants are required to make their own travel arrangements to and from GHENT ! In Brussels Airport (level – 1) you find Train connections to GHENT / SINT-PIETERS STATION and in Ghent direct tram line 1 or 21 (TBC) to the Center where all hotels are located. Taxi transport is also available.

10. The participants are required to make their own transportation to and from the Brussels airport and the hotels. There is an very easy public transport to GENT.

11. All meetings and social activities are available on foot distance (max 500 mtrs)

Working Agenda

12. The draft agenda will be distributed prior to Christmas.

13. All questions about the council and committees activities should be addressed to the Czech POC (see item 20).

14. All questions about organization in Gent should be addressed to the Permanent Representative of CIOR at NATO.

Language

15. Due the exceptional situation this alternative program will be hold in English language and no translations to English and French will be provided as usual.

Non-smoking policy

16. The conference and meeting area are non-smoking area.

Security and administrative regulations for all participants:

17. Your individual identification access badge and documents will be available at the registration desk in : Sint-BAAFSHUIS, Biezekapelstraat, 2, 9000 GENT near the Cathedral.

18. During this event you have to keep your identification badge with you for justification.

19. Dress Code Service Dress for all events. Closing dinner Mess dress

CIOR MWM 2017 Points of Contact (POC)

20. For confirmation or any administrative questions regarding the meetings, please contact the Czech POC :

1stLieutenant (R) Jaroslav HAJECEK
Secretary General

Phone: cell CZ +420 739 603 777 cell UAE +971 562 192 813

E-mail: secgen@cior.net

in cc : cior.permrep@telenet.be cell +32 (0) 475 78 18 25

21. For any other questions regarding the organization of the MWM in Gent, please contact the Permanent Representative Captain (Navy) (H) Jacques

De DECKER (POC see item # 20) .

Top